Privacy Policy

Updated on: JUNE 09, 2025

​

General

This Privacy Policy governs the online information collection practices of Zfour HRMS, a product developed and managed by Pantheon Digital Private Limited (herein referred to as “Zfour,” “we,” “us,” or “our”). It outlines the types of information we collect from users of our website https://zfour.in and the ways in which we use, disclose, and protect that information.

Zfour HRMS is a cloud-based HR software platform that helps organizations manage HR operations efficiently, including attendance, payroll, performance, and more. Zfour is a proprietary product of Pantheon Digital Private Limited, a leading IT solutions company that specializes in enterprise software development, digital transformation, and SaaS platforms.

We process your data in accordance with applicable laws and regulations, adhering to industry-standard best practices.

 

Purpose and Scope

This Privacy Policy explains:

• What information we collect from users (“Users”) and non-registered visitors (“Viewers”),

• How we use and protect this information,

• Your rights related to your personal data.

By using our services or visiting our website, you consent to the practices described in this policy.

​​

About the company

 

About Our Company

Zfour HRMS is a product of Pantheon Digital Private Limited, headquartered in [Insert City, State, India]. The software was conceptualized, designed, and built by the in-house product and engineering team of Pantheon Digital. All associated services, security measures, infrastructure, and compliance standards are maintained under the parent brand.

​

Applicability

This policy applies to:

• Data collected on our website,

• Communications between you and the website (email, chat, etc.),

• Interactions with our online services, ads, and features on third-party platforms.

It does not apply to:

• Information collected offline or through other services not integrated with Zfour HR,

• Any third-party applications or services that may link to our website.

​

Information We Collect

1. Personal Information
This may include:

• Name, email address, phone number

• Job title, company name

• IP address, device and browser details

• Any content shared via contact forms, emails, or chat

all the data collected, user using the application can view and access the data.

​

2. Usage Data
Collected automatically via cookies and tracking technologies:

• Browser type, OS, time zone

• Time spent on pages, click patterns

• Referring website, exit pages

​

3. From Third Parties
We may receive information from:

• Social media channels

• CRM and analytics tools

• Advertising networks

​

How We Use Your Information

We use collected data to:

• Provide, operate, and maintain our platform

• Enhance user experience

• Respond to inquiries or service requests

• Send newsletters, updates, or marketing emails (with opt-out options)

• Improve our features, security, and analytics

• Comply with legal obligations

​

Company Profile Deletion and Data Retention Policy

​

a. Company-Initiated Profile Deletion

If your organization wishes to permanently delete its company profile from Zfour HRMS, you may initiate the request by contacting us directly or by sending an email to help@zfour.in with the subject line: “Request for Company Profile Deletion.”

​

Upon receiving your request, we will initiate a verification process to confirm your identity and authorization. Once verified, we will process the deletion request and remove your company profile from our active systems within 30 working days.

​

Please note:

• In accordance with our data retention policy and regulatory obligations, certain essential business data may be retained securely for a minimum of 3 months, or longer if required by law or internal policies.

• Any data retained will be stored securely and will not be used for any marketing or commercial purposes. It will only be accessed if legally required or for resolving any compliance, billing, or dispute-related matters.

​

b. Profile Disabling by Zfour HRMS

Zfour HRMS reserves the right to disable a company's profile in the following situations:

​

• Non-payment or overdue invoices related to services rendered.

• Voluntary discontinuation of Zfour HRMS services by the client organization.

• Violation of terms outlined in the client agreement or applicable legal obligations.

​

When a company’s services are discontinued, Zfour HRMS will retain all relevant documents and data for a period of up to three (3) months or longer from the date of service termination. This retention period is in place to address:

​

• Any legal, tax, or regulatory obligations

• Historical recordkeeping

• Potential dispute resolution 

​

During this time, the data will remain stored securely and accessible only to authorized personnel, and will not be usedfor any unrelated or commercial activities.

​

Cookies and Tracking Technologies

We use:

• Required cookies for core functionality.

• Functional cookies to analyze user behavior.

• Advertising cookies to deliver relevant content and limit ad repetition.

You can manage your cookie preferences through your browser settings.

​

Disclosure of Information

We may share your information:

• With your consent

• With affiliates and service providers who assist in delivering our services

• To comply with legal obligations or respond to lawful requests

• To protect our rights, users, or others

• During mergers, acquisitions, or other corporate changes

​

Data Security

We implement robust security measures to safeguard your data from unauthorized access, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

​

Third party services we use.

We use third integration in our application , check their privacy policy for more details.

 

Notifications Data

Firebase Cloud Messaging (FCM) (Privacy Policy): The third party integration is for both mobile application (android/IOS) and web portal.

​

Maps:

Google Maps API (Privacy Policy): The third party integration is for both mobile application (android/IOS) and web portal.

 

Hosting:

AWS (Privacy Policy): The third party integration is for both mobile application (android/IOS) and web portal.

 

Payment & Subscription:

Razorpay (Privacy Policy): The third party integration is only for web portal.

​

Wix website builder

Zfour HRMS website is build on wix website builder portal. (Privacy Policy of wix)

​

Chatbot integration:

We use third party software in our website like - bot penguin, chat etc.

​

Google analytics:

We use google analytics for tracking and website analytics purposes

​

Your Rights (Under GDPR or Applicable Laws)

Depending on your jurisdiction, you may have rights including:

• Access to your personal data

• Correction of inaccurate data

• Deletion of your data

• Restriction or objection to processing

• Data portability

• Withdrawing consent at any time

​

To exercise your rights, contact us at: info@zfourhr.com

​

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date. Your continued use of our platform constitutes acceptance of those changes.

​

Contact Us

If you have questions about this Privacy Policy, reach out to:
📧 info@zfourhr.in   |   sales@zfour.in   |   Feedback@zfour.in
🌐 https://www.zfour.in

+91 99107 94330   |   +919910824136