How to Manage User Permissions in the ZFour HRMS Admin Portal

Somnath Pantheon
Nov 19
3 min read

Giving the right access to the right people is one of the simplest ways to keep your organization secure and organized.

In ZFour HRMS, the Admin Portal makes this process easy—you don’t need to be technical, you don’t need training, and you definitely don’t need to worry about making mistakes.

This guide is written in the simplest, most human-friendly way so you can follow it step-by-step without confusion.

What Are User Permissions in ZFour HRMS?

User permissions decide what each person can see and do inside the HRMS.

It helps you control:

What employees can view
What managers can approve
What HR can edit
What admins can control

Think of it like giving keys to different rooms: Everyone gets access only to the rooms they actually need.

This keeps your HRMS clean, secure, and easy to use.

Step-by-Step Guide: How to Manage User Permissions

Let’s walk through the entire process smoothly and simply.

Step 1: Log in to the ZFour HRMS Admin Portal

Open your ZFour HRMS login page → enter your username and password → click Login. You’ll reach your dashboard.

Step 2: Go to the “Admin” Section

On the left-side menu, click Admin. This is your main control center where you will find everything related to:

Employees
Attendance
Policies
Permissions
Settings

Step 3: Click on “User Permission Management.”

Inside the Admin section, look for:

✔ User Permissions or ✔ Role Permissions

(both lead to the same place.)

This is where you set access for each role.

Step 4: Select the Role You Want to Edit

You will see different roles like

Employee
Manager
HR
Admin
Any custom roles

Click the role you want to modify.

Step 5: Enable or Disable Access (Just On/Off)

Once the role is selected, you’ll see all modules, such as:

Attendance
Leave
Payroll
Reports
User Management
Policies
Settings
Documents
Timesheets

Each module has a toggle or checkbox.

Turn it ON → the role can access the module
Turn it OFF → the role cannot access it

It’s really that simple.

Step 6: Save Your Changes

Click Save to apply your updated permissions.

Your changes work instantly — no logout required.

Step 7: (Optional) Test the Role’s View

If you want to double-check:

Ask someone from that role or
Log in using a test account

This helps you confirm everything is set correctly.

Why This Feature Matters

Here’s how User Permission Management helps:

Protects sensitive company data
Keeps employees focused on the features they actually use
Makes navigation easier
Prevents accidental changes
Keeps the HRMS clean and organised

It’s a small feature that creates a huge impact.

Managing access doesn’t have to be stressful. With ZFour HRMS, you can control permissions in minutes—and create a safe, smooth, and organized system for your entire organization.

Start exploring User Permission Management today and give your team the right access to work better, faster, and smarter.

FAQs:

1. What happens if I turn off a module for a role?

Users with that role will stop seeing that module on their dashboard. It keeps their view clean and avoids unnecessary confusion.

2. Can I give different permissions to different employees?

Yes. You can create custom roles and assign them to specific employees if needed.

3. Will users need to log out after I change their permissions?

No. Permissions update instantly. The new access rules apply immediately.

4. Can managers have more access than regular employees?

Absolutely. ZFour HRMS allows you to give managers extra access like approvals, reports, and team-level settings.