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How to Use Admin Settings in the ZFour HRMS Admin Portal

  • Writer: Somnath Pantheon
    Somnath Pantheon
  • Nov 20
  • 3 min read

Updated: 6 days ago





Every HR system has a backbone—and in ZFour HRMS, that backbone is Admin Settings. It’s the place where you set your organisation’s identity, rules, timings, and structure… almost like setting up your digital office.


If you’re opening it for the first time, don’t worry.

This guide is written in a gentle, simple, human way so you can understand everything without stress or confusion.


Let’s get started together.


What Are Admin Settings?

Think of Admin Settings as the “control room” of your HRMS. Here, you tell the system:

  • Who works where

  • What their job titles are

  • What time do they start and end work?

  • How should attendance be calculated?

  • How much leave does everyone get?

  • What emails and alerts should go out


Once you set this up properly, everything else—attendance, leave, payroll, approvals—runs smoothly like magic.


Step-by-Step Guide to Using Admin Settings


Let’s walk through it slowly, calmly, and clearly.


Step 1: Log in to the Admin Portal


Open your ZFour HRMS link.→ Enter your username and password.→ Click Login

You’ll land on the dashboard. Take a breath—you're in!


Step 2: Click on the “Admin” Section


On the left side of the screen, you’ll find a menu. Click on Admin.

This opens the doorway to all your company-level configurations.


Step 3: Open “Admin Settings.”


Inside the Admin section, look for:

  • Admin Settings

  • System Settings or

  • Settings

(Any name is fine, depending on your version.)

Click it.

You’re now in the place where the real setup begins.


Step 4: Fill in Your Company Details


Start by updating your company profile:

  • Company name

  • Address

  • Logo

  • Email

  • Phone number

This helps your team see your brand everywhere inside the HRMS—and it feels more official and personalized.


Step 5: Create Departments (Your Org Structure Begins Here)


Go to Departments.

Add all the departments your company has, such as:

  • Human Resources

  • Sales

  • Marketing

  • Finance

  • Admin

  • Customer Support

These departments help the system organize employees in the right groups.


Step 6: Add Designations (Job Titles)


Next, go to Designations.

Here, enter all job titles, such as

  • Executive

  • Manager

  • Team Leader

  • HR Executive

  • Senior Manager

This helps the system understand the hierarchy.


Step 7: Set Shifts (Working Hours)


Open Shift Settings.

Here, you can set:

  • Shift name (Morning Shift, Day Shift, Night Shift)

  • Start and end time

  • Break time

  • Weekly off

This tells the system when your employees are expected to work.


Step 8: Configure Attendance Rules


This is where attendance becomes accurate and reliable.

You can define:

  • Grace period

  • Late mark

  • Half-day rule

  • Early going rules

  • Overtime settings

  • Geo-tracking (if used)

Once set, the HRMS handles calculations automatically.


Step 9: Set Up Leave Policies


Go to Leave Settings.

Here you can add:

  • Leave types (Casual, Sick, Earned Leave)

  • How many leaves each employee gets

  • Carry-forward settings

  • Encashment rules

  • Holiday list

Now employees will have clear, transparent leave rules.


Step 10: Notification & Email Settings

You can decide:

  • Who gets notified

  • Which actions trigger an email

  • Which reminders should be sent

This keeps the whole company informed without manual effort.


Why Admin Settings Matter (Simple Explanation)


Because when Admin Settings are correct:

  • Employees get the correct leave balance

  • Attendance is calculated without errors

  • Shift and timing issues disappear

  • Approvals become faster

  • HR tasks become smoother

  • Everything runs in sync

A good setup saves hours of correction later.


Setting up your HRMS should never feel confusing. With ZFour HRMS, Admin Settings are built to help you—slowly, clearly, and confidently.


Start exploring Admin Settings today and build a smoother, organized, and stress-free HR experience for your entire company.


👉 Log in here: https://www.zfour.in/quote to know more.

FAQs:

1. Are admin settings complicated?

Not at all. ZFour HRMS is designed to be simple. Once you start using it, it feels like filling out a clean, organized form.

2. Can I change settings later?

Yes. Everything is editable. You can update shifts, leave rules, and departments—anytime.

3. Who can access Admin Settings?

Only Admins or HR roles that you approve. Regular employees cannot see these settings.

4. Will these settings affect attendance and leave?

Yes—and that’s the goal. Proper settings make your entire HR system accurate.


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