Policies Management in Admin Portal: A Complete Guide for 2025

Every company runs on rules—attendance guidelines, leave policies, work-from-home rules, behavior guidelines, security instructions, and so much more.

ZFour HRMS is designed so that anyone—HR, admin, or employee—can easily find and understand company policies without getting confused.

Here’s the simplest, most human-friendly guide to help you use the Policies Management section smoothly.

Step 1: Log in to Your ZFour HRMS Account

Start by opening your ZFour HRMS link. Enter your username and password, and click

Login.

Once you're inside, you’ll see your dashboard.

Nothing complicated—everything is clearly placed.

Step 2: Go to the “Admin” Section

On the left-hand menu, you’ll see a list of options.

Click on Admin.

This is the main area where all company settings and tools are kept.

You’ll find things like employee details, attendance, and yes—policies.

Step 3: Open “Policies Management.”

Inside the Admin section, look for Policy Management and click on it.

This is your complete policy center where you can:

• View all existing policies

• See what’s newly updated

• Check categories

• Open any document you want to read

It’s arranged neatly so nothing feels confusing.

Step 4: Add a New Policy (For Admin Users)

If you’re an admin and want to upload a new company policy:

1. Click Add Policy

2. Type in the Policy Title

3. Select a Category (HR, IT, Security, etc.)

4. Upload your policy document OR type it directly

5. Choose who can see it (all employees / specific teams)

6. Click Save

The moment you save it, the policy becomes visible to employees.

Step 5: Update an Existing Policy

Policies change often — whether it’s a new WFH rule or an updated leave system.

To update one:

1. Select the policy

2. Click Edit

3. Upload the new version or update the text

4. Save your changes

Employees will now see the latest version automatically.

Step 6: View Policies (For Employees)

Employees don’t need to ask HR again and again.

They can:

• Click on the policy

• Read it online

• Check when it was last updated

Everything is just one click away.

Ready to Simplify Your Policy Management?

If your company wants to keep policies clear, updated, and easily accessible, ZFour HRMS is the perfect place to start.

Try the Policies Management module today—it keeps HR relaxed, employees informed, and the whole organization stress-free.

Connect with us today, and we’ll help you get started quickly and smoothly.

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FAQs:

1. How can I access Policy Management in ZFour HRMS?

You can access it by logging into your ZFour HRMS account, going to the Admin section on the left menu, and selecting Policies Management. Everything—policies, categories, and documents—is available there in one place.

2. Can employees view and download policies easily?

Yes. Employees can simply open the Policies Management section, click on any policy, read it online, or download it if needed. They can also check when the policy was last updated.

3. What can admins do inside Policy Management?

Admins can upload new policies, edit existing ones, categorize them, control visibility, and track which employees have viewed or acknowledged them. It keeps everything organized and updated without sending multiple emails.

4. How do I update an existing company policy?

To update a policy, admins just need to open the policy from the list, click Edit, upload the new version or update the text, and save it. ZFour HRMS automatically replaces the old version, so employees always see the latest one.

5. How does ZFour HRMS help with policy acknowledgement?

ZFour HRMS shows which employees have viewed or acknowledged a policy—especially important ones like Code of Conduct or Compliance. This helps HR maintain transparency and ensures everyone stays informed.