Question 1

How can I track all current hiring processes within the company?

Accepted Answer

Zfour HRMS provides a centralized Recruitment Dashboard where admins can view all active job openings, ongoing hiring stages, assigned HRs, and applicant progress. With real-time updates and filters, you can track the status of every job post and its applicants without juggling spreadsheets or emails.

Question 2

Can I see how many applications are received for each job opening?

Accepted Answer

Absolutely! Under each job listing in Zfour’s Recruitment Panel, you'll find a detailed count of all applications received. You can also view applicant details, source of application, and their current stage in the hiring process. This helps in analyzing job performance and applicant volume effectively.

Question 3

How does Zfour HRMS help streamline the hiring stages for each candidate?

Accepted Answer

Zfour allows you to define and customize hiring stages — such as Resume Screening, Technical Round, HR Interview, Final Interview, and Offer Rollout. Each applicant moves through these stages with a simple drag-and-drop or status update, giving admins and HRs complete visibility into where each candidate stands.

Question 4

Is it possible to track which HR handled the hiring process for a candidate?

Accepted Answer

Yes! Every applicant’s profile clearly shows the HR assigned to them along with timestamps and action logs. This helps maintain accountability and also provides a record of who initiated, progressed, or finalized the hire.

Question 5

Can I view the department and reporting manager for which a candidate is hired?

Accepted Answer

Definitely. Once a candidate is marked as "Hired," Zfour automatically links them to their designated department, reporting manager, and team lead. This ensures seamless integration with the HR and team setup, avoiding confusion post-onboarding.

Question 6

How do I accept or reject applicants directly within the system?

Accepted Answer

Zfour HRMS provides simple "Accept" and "Reject" buttons with comment boxes for each applicant. Admins can approve or reject with notes, and the system updates the candidate status in real-time. Rejected applicants can also be archived or reconsidered later with just a click.

Question 7

Does Zfour maintain a history of applicant progress and decisions?

Accepted Answer

Yes. Every action—be it stage updates, interview feedback, rejection reasons, or HR assignments—is logged in the applicant’s timeline. This complete activity history provides full transparency and helps during audits or revisiting past hiring decisions.

Question 8

Can I assign job postings and applicant reviews to specific HR team members?

Accepted Answer

Zfour allows admins to assign roles for every job opening. You can designate which HRs will manage the job post, screen applicants, conduct interviews, and finalize hiring. This promotes ownership and ensures responsibilities are clearly distributed.

Question 9

How does Zfour HRMS help reduce hiring delays and communication gaps?

Accepted Answer

With integrated notifications, role-based dashboards, applicant tagging, and hiring timelines, Zfour ensures everyone involved is on the same page. Automated reminders, status updates, and centralized notes eliminate back-and-forth and reduce hiring delays.

Question 10

Can I analyze and report recruitment performance within Zfour?

Accepted Answer

Yes. Zfour provides recruitment analytics — showing metrics like time-to-hire, offer acceptance rates, HR-wise hiring performance, and department hiring trends. These insights help HR leaders make data-driven decisions and continuously improve the recruitment strategy.

Question 11

How does ZFour HRMS simplify job posting?

Accepted Answer

ZFour enables you to create and publish job openings quickly with detailed descriptions, qualifications, and requirements—streamlining your hiring outreach.

Question 12

Can I post jobs across multiple platforms through ZFour?

Accepted Answer

Yes, ZFour supports multi-channel job postings, allowing your vacancies to reach wider audiences efficiently.

Question 13

How does ZFour handle resume shortlisting?

Accepted Answer

ZFour automates resume screening using keyword matching and filters, helping you identify the most qualified candidates faster.

Question 14

Can recruiters manually review and adjust shortlisted candidates?

Accepted Answer

Absolutely. Recruiters can review automated shortlists and refine selections based on experience, skills, and other criteria.

Question 15

What is applicant tracking in ZFour HRMS?

Accepted Answer

Applicant Tracking System (ATS) in ZFour monitors candidates’ progress through each recruitment stage—from application submission to interview and final offer.

Question 16

Can hiring managers collaborate within the platform?

Accepted Answer

Yes, ZFour facilitates seamless collaboration and communication between recruiters, hiring managers, and interviewers.

Question 17

Does ZFour provide status updates to candidates?

Accepted Answer

Yes, candidates receive timely status updates and notifications, enhancing their application experience.

Question 18

How does ZFour support onboarding new hires?

Accepted Answer

Once selected, new hires are smoothly transitioned into onboarding workflows with task assignments, document collection, and orientation scheduling.

Question 19

Can I customize recruitment workflows in ZFour?

Accepted Answer

Yes, ZFour allows customization of recruitment stages, approval flows, and onboarding checklists to match your company’s processes.

Question 20

Does ZFour provide recruitment analytics and reporting?

Accepted Answer

Yes, comprehensive reports on time-to-hire, source effectiveness, candidate pipeline, and hiring trends help optimize recruitment strategies.

Question 21

What is the first step in the onboarding process after signing up on Zfour HRMS?

Accepted Answer

The first step is to add your company details and create branches to define the locations where your organization operates.

Question 22

How do I add different departments in Zfour HRMS?

Accepted Answer

Go to the "Departments" section under the Admin Panel, click "Add Department", and enter the department name and details. This helps structure your organization efficiently.

Question 23

Can I set up multiple shifts for different departments or branches?

Accepted Answer

Yes, you can create multiple shift patterns under the "Shift Setup" section. These shifts can be assigned per department, per team, or even per employee.

Question 24

How do I configure the company calendar in Zfour HRMS?

Accepted Answer

In the "Calendar Setup" module, you can mark holidays, working Saturdays, company events, and region-specific off-days based on branch locations.

Question 25

Is it possible to create and manage teams within departments?

Accepted Answer

Absolutely! Use the "Team Setup" section to form teams under departments. Assign team leads, roles, and members as per project or function.

Question 26

How do I set up and customize leave policies?

Accepted Answer

Go to "Leave Setup", where you can define leave types (Casual, Sick, Earned, etc.), set quotas, carry-forward rules, and approval workflows.

Question 27

Can I assign employees to branches and departments during onboarding?

Accepted Answer

Yes, during the employee onboarding process, you can assign them to a specific branch, department, team, and shift.

Question 28

Is the onboarding process customizable as per my company’s requirements?

Accepted Answer

Yes, Zfour HRMS allows flexibility in customizing the onboarding steps, modules, and workflows according to your HR policy.

Question 29

Can I import employee data in bulk during onboarding?

Accepted Answer

Yes, Zfour HRMS supports bulk import using Excel or CSV files to quickly upload employee details, department mappings, and more.

Question 30

Is there a checklist or progress tracker for the onboarding setup?

Accepted Answer

Yes, Zfour HRMS provides an onboarding checklist/dashboard showing what steps are completed and what’s pending—ensuring smooth and complete setup.

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