How to Regularise Attendance in ZFour HRMS: A Complete Step-by-Step Guide

Every business needs to monitor attendance carefully to ensure smooth operations and accurate payroll.

Sometimes, employees may forget to clock in or out or face technical issues while marking attendance—and that’s completely normal.

With ZFour HRMS, you can easily regularize attendance in just a few clicks. This blog will guide you through the simple process of fixing attendance errors and maintaining accurate records effortlessly.

What Does It Mean to Regularize Attendance?

Attendance regularization is the process of correcting or updating attendance records when an employee misses a punch, experiences a system glitch, or works remotely without marking attendance.

In simple terms, it allows employees to submit correction requests and HR managers to review and approve them quickly—ensuring transparency and accuracy in attendance tracking.

Why Is Attendance Regularization Important in ZFour HRMS?

Maintaining accurate attendance data is crucial for every organization. With ZFour HRMS, regularization ensures:

• Accurate payroll processing

• Fair and transparent attendance tracking

• Seamless communication between HR and employees

• Fewer manual errors

• Smooth leave and overtime management

  
  

By managing attendance properly, HR teams can save time, reduce confusion, and keep operations more organized.

How to Regularize Attendance in ZFour HRMS

Follow these simple steps to fix attendance issues:

1. Log in to ZFour HRMS: Open your dashboard and sign in with your credentials.

2. Navigate to the Attendance Module: From the main menu, click on the “Attendance” tab.

3. Select ‘Regularization’ Option: Choose “Regularize Attendance” from the available list.

4. Pick the Date to Regularize: Select the specific day where your attendance needs to be corrected.

5. Enter the Reason for Regularization: Provide a short and clear reason such as missed punch, work from home, or system error.

6. Submit for Approval: Click “Submit” or “Send” to forward your request to your HR or reporting manager for approval.

7. Track Your Request Status: Check your dashboard to view the approval status anytime.

   
   

Tips for Employees

• Regularize attendance immediately when you notice an issue.

• Always mention a clear reason to get quick approval.

• Check the approval status regularly to stay updated.

  
  

Benefits for HR Managers

• Saves time on manual attendance corrections

• Ensures payroll accuracy

• Improves employee accountability

• Provides clear audit trails for attendance records

  
  

Conclusion

With ZFour HRMS, managing and regularizing attendance is easier than ever. The platform ensures transparency, accuracy, and efficiency in every step.

Whether you are an employee correcting your attendance or an HR professional reviewing requests, the process remains simple and effective.

By using ZFour HRMS, organizations can maintain accurate attendance data, improve payroll precision, and promote fairness across all departments.

Start managing attendance the smart way with ZFour HRMS today.

Visit www.zfour.in to explore more powerful features.

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FAQs:

1. What is attendance regularization in ZFour HRMS?

It is the process of correcting missed or inaccurate attendance entries with approval from HR or the reporting manager.

2. Can I regularize attendance for previous days?

Yes, you can submit a regularization request for past dates based on your company’s policy.

3. Who approves the regularization request?

The reporting manager or HR department is responsible for reviewing and approving your request.

4. How long does it take to get approval?

Approvals are typically completed within 24 to 48 hours, depending on internal workflow.

5. Can I withdraw a regularization request?

Yes, you can cancel your request before it is approved or rejected.