How to Mark Attendance | ZFour HRMS: A Step-by-Step Guide

Somnath Pantheon
Oct 16
3 min read

In today's fast-paced business world, it's highly necessary for organizations to keep precise records of when their staff are there so that everything runs smoothly.

Keeping track of worker attendance is a smart approach to save time, make fewer mistakes, and get more work done. You need ZFour HRMS.

No matter where your team works—on-site, in a hybrid setting, or from home—ZFour HRMS makes it easy, fast, and safe to keep track of attendance.

Why You Should Maintain Track of Attendance in a Smart Way

Here are some reasons why your business requires an HRMS attendance system before we get into the details:

You can view who's there right now from anywhere.
You can get to it on the internet and through a mobile app.
Safety with geo-fencing and sending a picture of yourself when you check in.
It automatically syncs with the payroll and leave modules.
No typos or fake check-ins by hand.

These features make guarantee that each employee's hours are recorded correctly, which makes payroll more accurate and legal.

How to Use ZFour HRMS to Mark Attendance: A Step-by-Step Guide

Step 1: Log in to ZFour HRMS

Open the ZFour HRMS app on your computer or phone. Enter the password and employee ID you used to sign up.

Click "Login" to get to your dashboard.

Pro Tip: Write down your login details so you can use it again.

Step 2: If You Need To, Turn on Selfie and Location

You need to allow location access in order to use geo-fencing. If your business uses selfie authentication, click "Mark Attendance" and take a clear picture of yourself. This makes sure that check-ins are always correct and safe.

Step 3: Click "Clock In" or "Mark In."

Just click "Mark In" after you've looked at your selfie and location. You will get a message right away saying that your attendance has been recorded. You can find your in-time on the Attendance tab.

Step 4: Mark Out Before You Go

When your shift is over, go back to the screen that indicates who's there. Hit "Mark Out" or "Clock Out." It will keep track of the hours you worked on its own.

Step 5: Write Down When You Were There

Look for the "Attendance History" section when you open the app. You may see how many times you went to class this week, this month, or today. It also helps employees know when people come in late, leave early, or work additional hours, which gives them all the information they need.

What Makes ZFour HRMS Attendance Different

Geo-fencing technology to keep someone from going as a proxy.
For enhanced security, log in with a picture of yourself.
Automatically connects to payroll and leave management.
Reports on attendance and real-time information.
Easy to use on the web and on your phone.

Last Thoughts

Taking attendance has never been easier. Employees can quickly clock in and out with ZFour HRMS, and employers can see everything in real time and preserve records that are correct.

ZFour HRMS makes sure that every check-in is safe, easy, and smart, no matter where you work.

You should start keeping better track of who attends to class. Don't forget to put up your demo for today!

Frequently Asked Questions (FAQ):

1. Can I mark attendance from my mobile phone?

Yes. ZFour HRMS allows employees to mark their attendance through both mobile and web platforms, making it convenient from anywhere.

2. Is selfie login mandatory for marking attendance?

It depends on your company’s security settings. If selfie authentication is enabled, you’ll need to click “Mark Attendance” and take a selfie.

3. Can I view my previous attendance records?

Yes. You can view daily, weekly, or monthly attendance history through the “Attendance History” tab in the app.

4. Does the attendance system work with payroll?

Yes. ZFour HRMS automatically syncs attendance with payroll and leave modules, ensuring accurate calculations.

5. What if I forget to mark out after my shift?

If you forget to mark out, you can contact your HR team. They can update or regularize your attendance through the HRMS dashboard.